If you have been designated as a room approver, you will receive an email anytime someone requests the use of a room for which you are responsible.
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The email will contain links to approve or decline the meeting.
From the drop-down for each option, you may either approve/deny without making a comment, or include a comment to the organizer ONLY of the meeting.
You may also propose a new time, though you should be cautious with this option. It is better to deny with a comment than it is to propose a new time since you don't know how many people may be affected by your proposal.
You may also view the calendar of the room if needed.
A future article will explain how to add a calendar to your personal calendar so you may view the room schedule.