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What is Lync and how to configure it http://www.gcschools.net/tech/bb/viewtopic.php?f=91&t=372 |
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Author: | Larry [ Wed Jan 22, 2014 8:58 pm ] |
Post subject: | What is Lync and how to configure it |
The following is an excerpt from Microsoft's website explaining Lync: Lync Online connects people everywhere, on almost any device. Lync provides a consistent experience for presence, instant messaging, voice, video, and a great meeting experience. Lync enables instant messaging (IM) and voice calling with the hundreds of millions of people around the world who use Skype. Lync features
This article discusses how to configure Lync. Separate articles will discuss the various functions of the application. To configure Lync on your computer (you may run it on more than one machine simultaneously), click the Start button and type lync in the box that says Search programs and files: Attachment: Click the entry named Lync 2013. Lync will start and sign into the server: Attachment: Once signed in, you will see the main screen: Attachment: We need to configure Lync so it is available, but not in the way. Click the gear icon on the right side of the window (not the down arrow next to it, the gear itself): Attachment: Lync will now minimize to the system tray when you click the minimize button OR click the "X." Before closing the options, click Personal. Place a check next to "Automatically start Lync when I log on to Windows." If there is a check next to "Show Lync in the foreground when it starts," remove it. Attachment: We now need to set Lync so it is always visible. Click the triangle near your clock at the bottom of the screen: Attachment: 6a-MakeLyncVisible.jpg [ 12.84 KiB | Viewed 26952 times ] Click Customize and locate Lync in the list that appears. From the drop-down on the right, select Show icon and notifications: Attachment: 6a-MakeLyncVisible.jpg [ 12.84 KiB | Viewed 26952 times ] Lync will now always be visible in your system tray: Attachment: 5-LyncIcon.jpg [ 7.69 KiB | Viewed 26952 times ] How to use Lync to contact people If the person icon is not blue, click it. In the box, begin typing the person you want to speak with: Attachment: You may right-click their name to see your options for contacting this person. Future articles will cover these options: Attachment: Once you finish a conversation with someone, Lync will create a new folder in your mail store so you may refer back to conversations as needed. A copy is also kept in Lync. To see the Lync copy, click the speech bubble: Attachment: To see the Outlook version, look in your folders for a folder named Conversation History: Attachment: 9c-ConversationHistoryOutlook.jpg [ 12.04 KiB | Viewed 26952 times ] All of your conversations will be saved in this folder. You may also access it through the web version of your email. The calendar icon shows any Lync meetings you have for today (if any): Attachment: 10-ScheduledMeetings.jpg [ 6.54 KiB | Viewed 26952 times ] How to use Lync to set a custom location You may use Lync to set a custom location. For example, you are out of town at a conference. It would be helpful for your colleagues to be able to see your status and know you are out of town. To set your location, click Set your location: Attachment: 11-SetLocation.jpg [ 6.23 KiB | Viewed 26952 times ] You may type anything you wish in the box. This is what will be shown to users inside our network when your status is displayed: Attachment: 12a-WhereAmI.jpg [ 6.3 KiB | Viewed 26952 times ] How to use Lync to set your status Lync will automatically set your status to "In a meeting" if there is an event on your calendar. If you wish to manually set your status, you may select your status from the Drop down next to your name: Attachment: 12-SetStatusFromApp.jpg [ 16.98 KiB | Viewed 26952 times ] You may also set it from the icon in the system tray. Click the Lync icon, then My status and select your desired status: Attachment: This only begins to describe the functionality of Lync. Watch for future articles on the various aspects of the program! |
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