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PostPosted: Wed Jan 22, 2014 8:58 pm 
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Location: Central Office
The following is an excerpt from Microsoft's website explaining Lync:

Lync Online connects people everywhere, on almost any device. Lync provides a consistent experience for presence, instant messaging, voice, video, and a great meeting experience. Lync enables instant messaging (IM) and voice calling with the hundreds of millions of people around the world who use Skype.

Lync features

  • Get real-time presence information—including photos, availability status, and location—and enhanced instant messaging (IM) to connect efficiently and effectively.
  • Make voice calls through your computer to other Lync or Skype users in your organization or in other organizations that use Lync or Skype.
  • Create, moderate, and join pre-planned and on-the-fly audio, video, and web meetings with people inside and outside your organization.
  • Enhance online presentations with screen-sharing and virtual whiteboards.
  • Let others participate in your Lync conference calls even if they are not Office 365 or Lync Online customers. (They don't even have to have Lync installed on their computer. It can be accessed for free on the web

This article discusses how to configure Lync. Separate articles will discuss the various functions of the application.

To configure Lync on your computer (you may run it on more than one machine simultaneously), click the Start button and type lync in the box that says Search programs and files:

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Click the entry named Lync 2013.

Lync will start and sign into the server:

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Once signed in, you will see the main screen:

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We need to configure Lync so it is available, but not in the way. Click the gear icon on the right side of the window (not the down arrow next to it, the gear itself):

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Lync will now minimize to the system tray when you click the minimize button OR click the "X."

Before closing the options, click Personal. Place a check next to "Automatically start Lync when I log on to Windows."

If there is a check next to "Show Lync in the foreground when it starts," remove it.

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We now need to set Lync so it is always visible. Click the triangle near your clock at the bottom of the screen:

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Click Customize and locate Lync in the list that appears. From the drop-down on the right, select Show icon and notifications:

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Lync will now always be visible in your system tray:

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How to use Lync to contact people

If the person icon is not blue, click it.

In the box, begin typing the person you want to speak with:

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You may right-click their name to see your options for contacting this person. Future articles will cover these options:

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Once you finish a conversation with someone, Lync will create a new folder in your mail store so you may refer back to conversations as needed. A copy is also kept in Lync.

To see the Lync copy, click the speech bubble:

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To see the Outlook version, look in your folders for a folder named Conversation History:

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All of your conversations will be saved in this folder. You may also access it through the web version of your email.

The calendar icon shows any Lync meetings you have for today (if any):

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How to use Lync to set a custom location

You may use Lync to set a custom location. For example, you are out of town at a conference. It would be helpful for your colleagues to be able to see your status and know you are out of town. To set your location, click Set your location:

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You may type anything you wish in the box. This is what will be shown to users inside our network when your status is displayed:

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How to use Lync to set your status

Lync will automatically set your status to "In a meeting" if there is an event on your calendar. If you wish to manually set your status, you may select your status from the Drop down next to your name:

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You may also set it from the icon in the system tray. Click the Lync icon, then My status and select your desired status:

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This only begins to describe the functionality of Lync. Watch for future articles on the various aspects of the program!


_________________
Larry Jones
Central Office


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